Apostilles

What are they and how to obtain them?

For all the application procedures mentioned for visas and permits, you will need to authenticate your foreign documents submitted to the authorities, in your country of origin.

Apostilles

The procedure of authentication depends on your country, but it is usually through a notary or the Ministry of Foreign Affairs. Most of the time, your local Embassy or Consulate in Panama won’t be able to do it, so it’s important that you authenticate all the documents that you might need before you leave.

For the Member States of the Hague Convention, the requirement for legalization of foreign public documents, also known as the Apostille Convention, has been replaced by just one stamp. Note that the Panamanian Authorities require an Apostille and do not accept other forms of authentication/legalization for people coming from one of the signatory states to the Apostille Convention.

The apostille doesn’t certify the content of the document, but certifies the signature and correctness of the seal on the documents.

The documents mentioned in the Convention are:

  • Court documents
  • Administrative documents (e.g. civil status documents)
  • Notarial acts
  • Official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date.

The Hague Legalization Convention is in force in the following countries:

Andorra, Angola, Anguilla, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Bahamas, Barbados, Belarus, Belgium, Belize, Bermuda, Bosnia-Herzegovina, Botswana, British Virgin Islands, Brunei, Bulgaria, Cayman Islands, China, Colombia, Comoros Islands, Croatia, Cyprus, Czech Republic, Djibouti, Dominica, El Salvador, Falkland Islands, Fiji, Finland, France, Germany, Greece, Grenada, Guernsey, Honk Kong, Hungary, Ireland, Isle of Man, Israel, Italy, Japan, Jersey, Kazakhstan, Latvia, Lesotho, Liberia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malawi, Malta, Marshall Islands, Mauritius, Mexico, Monaco, Montserrat, Mozambique, Namibia, Netherlands, Niue, Norway, Panama, Portugal, Romania, Russia, St. Christopher and Nevis, St. Georgia and South Sandwich Islands, St. Helena, St. Lucia, St. Pierre and Miquelon, St. Vincent and The Grenadines, Samoa, San Marino, Seychelles, Slovenia, Solomon Islands, South Africa, Spain, Suriname, Swaziland, Sweden, Switzerland, Tonga, Trinidad and Tobago, Turkey, Tuvalu, Unites Kingdom, United States, Vanuatu, Venezuela.

For more information about the Apostille Convention: www.hcch.net/index_en.php?act=conventions.text&cid=41 

The procedure of authentication depends on your country, but it is usually through a notary or the Ministry of Foreign Affairs. Most of the time, your local Embassy or Consulate in Panama won’t be able to do it, so it’s important that you authenticate all the documents that you might need before you leave.

For the Member States of the Hague Convention, the requirement for legalization of foreign public documents, also known as the Apostille Convention, has been replaced by just one stamp. Note that the Panamanian Authorities require an Apostille and do not accept other forms of authentication/legalization for people coming from one of the signatory states to the Apostille Convention.

The apostille doesn’t certify the content of the document, but certifies the signature and correctness of the seal on the documents.

The documents mentioned in the Convention are:

  • Court documents
  • Administrative documents (e.g. civil status documents)
  • Notarial acts
  • Official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date.

The Hague Legalization Convention is in force in the following countries:

Andorra, Angola, Anguilla, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Bahamas, Barbados, Belarus, Belgium, Belize, Bermuda, Bosnia-Herzegovina, Botswana, British Virgin Islands, Brunei, Bulgaria, Cayman Islands, China, Colombia, Comoros Islands, Croatia, Cyprus, Czech Republic, Djibouti, Dominica, El Salvador, Falkland Islands, Fiji, Finland, France, Germany, Greece, Grenada, Guernsey, Honk Kong, Hungary, Ireland, Isle of Man, Israel, Italy, Japan, Jersey, Kazakhstan, Latvia, Lesotho, Liberia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malawi, Malta, Marshall Islands, Mauritius, Mexico, Monaco, Montserrat, Mozambique, Namibia, Netherlands, Niue, Norway, Panama, Portugal, Romania, Russia, St. Christopher and Nevis, St. Georgia and South Sandwich Islands, St. Helena, St. Lucia, St. Pierre and Miquelon, St. Vincent and The Grenadines, Samoa, San Marino, Seychelles, Slovenia, Solomon Islands, South Africa, Spain, Suriname, Swaziland, Sweden, Switzerland, Tonga, Trinidad and Tobago, Turkey, Tuvalu, Unites Kingdom, United States, Vanuatu, Venezuela.

For more information about the Apostille Convention: www.hcch.net/index_en.php?act=conventions.text&cid=41 

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